Frequently Asked Questions
Can we pay you through Venmo?
While we don't accept payments through Venmo, our online invoicing system makes it very easy to make secure payments by credit card or bank transfer with no additional fee.
Can our friend officiate our wedding?
Absolutely! We love it when someone special to you is able to officiate your wedding! We've even written a special guide for first time officiants in Minnesota! You can download it by clicking on this link!
Our venue already has a planner/coordinator. Why should we hire you?
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Unlocking the doors; -
Ensuring the space is clean; -
Ensuring equipment you ordered from the venue is set up; -
Directing vendors to the proper loading dock; -
Ensuring the building temperature is controlled and comfortable.
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Managing the flow of your wedding day timeline, including cueing each event and directing you, your wedding party, and your guests where and when to be throughout the day. -
Setting up and tearing down your personal items and decor you rented from vendors other than the venue. -
Checking with your other vendors before and throughout the wedding day to ensure their service details are accurate and ready to go (like letting your florist know to set up centerpieces on certain tables, but not others). -
Pampering you and your wedding party by lint rolling your clothes before you walk down the aisle, fetching you drinks from the bar while you mingle with your guests, and more.
Where can we learn more about you?
Feel free to follow us on Instagram and Facebook (@woodlandeventsmn)!
Do you work with same-sex couples?
Woodland Events is a queer-owned business with inclusivity at our core. We are proud to work with same-sex couples and all members of the LGBTQ+ community; always have been and always will be!
Do you travel for weddings?
We love to travel for our clients' weddings! Since starting our Minnesota-based business in 2018, we have had weddings from California to Florida! We travel internationally too!
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$40 per diem (minimum 3 days); -
$130 daily hotel allowance (minimum 2 nights); and -
Round trip gas reimbursement of 58 cents per mile.
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$90 per diem (minimum 3 days); -
$130 daily hotel allowance (minimum 2 nights); and -
$450 airfare allowance.
What does an average couple working with you spend on their wedding?
The average Woodland Events couple spends a total of $26,000 on their wedding, but we have worked with couples whose budgets range from $5,000 to $48,000.
Do you bring an assistant on the day of the wedding?
All three of our main packages include both a lead planner and one assistant at your wedding.
Do you plan events other than weddings?
Woodland Events staff has experience planning all kinds of events, big and small.
Why don't you offer Day-Of Coordination?
"Day-Of Coordination" simply doesn't exist. It is a myth that was created by the blogging staff at The Knot.
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We attend and coordinate your rehearsal; -
We take care of all communications with your vendor team in the last couple of weeks leading up to your wedding; -
We work with you to bring all of your wedding planning into a comprehensive document that includes an incredibly detailed timeline for your day, seating charts, setup and teardown information, and more; -
From the day you hire us, even if it's two years before your wedding, we are experts available to answer questions and guide you in the planning process.
When in the planning process should we hire you?
Our booking calendar can fill up fast. If you have a popular wedding date in the summer or fall, we recommend reaching out to us at least one year before your wedding.
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Full Wedding Planning - We recommend hiring us as far in advance as you can as the cost of the package doesn't change regardless of how many venues you've already toured, the vendors you've booked, or how far away your wedding date is. We do not offer this package to couples whose wedding is within five months. -
Partial Wedding Planning - Most couples book our partial planning package at least nine months before their wedding and after they've already signed a contract with a venue. We do not offer this package to couples whose wedding is within three months. -
Wedding Management - Most couples book our wedding management package about six months before their wedding. We do not offer this package to couples whose wedding is within one month. -
Decor Setup & Teardown - These services are only available to book within 3 months of your wedding.
Can I work for Woodland Events?
At this time, we do not have any openings for staff positions.
How do we know you are the right wedding planner for us?
Hiring your wedding planner is a very big and personal decision and will often be based on many factors, including budget, personalities, shared interests, and most importantly, trust. We tend to form lifelong bonds and friendships with many of our clients because we get along so well throughout the planning process!
How many weddings and events do you take on each year?
We use a pretty long and complicated formula to determine how many events we can take on each year, depending on the type of service clients are booking and who is currently on our staff (lead planners, associate planners, day-of assistants, etc.)
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We only take one event per weekend. -
We book up to 40 wedding management clients, 20 partial planning clients, 10 full planning clients, or some combination of the three.